Your Community, Your Choice 2025

1.      ‘Your Community, Your Choice’ aims to support local community groups/organisations with funding, decided by a public vote, to develop new or existing projects that help to improve the quality of life in local communities.

All proposals are expected to support the current Police & Crime Plan and encourage the development of positive working partnerships that help to support the current Police and Crime Plan.

2.   Maximum amount of application – £2,500.00 for individual County applicants (Anglesey, Conwy, Denbighshire, Flintshire, Gwynedd, Wrexham)

£5,000.00 for pan-north Wales applicants (working in three or more counties). (NB additional question Number 23 for applicants in this category)

3.   Applicants must be a properly constituted voluntary organisation, community group or charity working in North Wales. Town and Community Councils are also eligible but MUST show evidence of appropriate matched-funding and MUST be submitted via the Clerk or Chair to the Council.

        Please note: you may be asked to provide a copy your most recent set of accounts and/or most recent bank statement.

4.   Applicants should indicate:

a)  How your project will contribute towards reducing crime and anti-social behaviour in your area and support the priorities set out in the current Police and Crime Plan

b)  Tell us how you have evidenced the need for your project and the problem that you are seeking to address

c)   The benefits which the project will bring to your local community

d)  Who will benefit from the project.

e)   Ages of people involved in your project

f)      Partners/agencies involved in/supporting your project

g)  Applicants MUST show how their project will support local policing priorities and how they will work with their Neighbourhood policing team.  

h)  Applications for CCTV will not be considered

5.   Application must include a full financial breakdown, giving specific details of how the funding will be spent - eg equipment, travel, staff costs etc. Please indicate if you have obtained, or are in the process of obtaining, any match-funding.

6.   If any young people involved in your project are aged under eighteen, the group must have the support of adults and appropriate vetting procedures have been carried out. Please confirm in your application that this has been obtained.

7.      Previously successful applicants can apply but their proposal must be for a new and innovative piece of work.

8.   If you wish to discuss your idea please contact Dave Evans or Kelsey Reed on 01745 588516 or by email to:

yourcommunityyourchoice@northwales.police.uk

9.   Decisions of the panel and voting public will be final. No correspondence about unsuccessful applications will be entered into. A maximum of four votes per household/ISP address will be allowed per project.

10. Closing date for applications: 12.00 noon, 7 February 2025.

11.   Projects must be completed, and grant monies spent, by 30th June 2025.

12.  Successful applicants will be required to sign and return our standard Terms and Conditions (Appendix A)

Timetable

(dates may be subject to change)

Please return all completed applications to email: yourcommunityyourchoice@northwales.police.uk

1.      The ‘Project’ means the project or activity that the Funder has agreed to give you a grant for as set out in your application form together with any supporting documents such as budget information, a timetable and any other documents that set out how your Project will be managed.

2.      The ‘Funder’ means jointly the Police and Crime Commissioner for North Wales and North Wales Police

3.      ‘You’ means the organization that the Funder has given a grant to.

4.   The grant may only be used for the Project.

5.      You must start the Project within one month of receiving the grant payment from us.

6.   You must make satisfactory progress with the Project and complete it on time.

7.      You must tell us immediately if anything threatens to curtail or delay the Project.

8.      You must tell us if you receive any other funding for the Project from any other source at any time during the Project. If this means that you no longer need the funding from us, you must pay the grant back to us immediately upon demand from us.

If you spend less than the whole grant on the Project, you must return the unspent amount to us promptly. If the grant part-funds the Project, you must return the appropriate share of the unspent amount to us.

9.      You must write to us as soon as possible if any legal claims are made or threatened against you and/or which would adversely affect the Project during the period of the grant (including any claims made against members of your governing body or staff concerning the organisation).

10.   If you are an unincorporated group, you must provide us with written evidence that the person signing below has the authority of the group to enter into the Grant Agreement on behalf of all the members of the group and that all members of the group will be jointly and severally liable under the Grant Agreement.

11.  You must tell us in writing as soon as possible of any investigation concerning your organisation, trustees, directors, employees or volunteers carried out by the Police, Charity Commission, HM Revenue & Customs or any other regulatory body.

12.  In carrying out your Project, you must meet all laws regulating the way you operate, the work you carry out, the staff you employ or the goods and services you buy. For example, you are responsible for getting any licences, permissions and insurances that are necessary by law.

13.  A clear financial summary, which shows how the grant has been spent, shall be compiled and supplied to the Funder. All invoices, receipts and accounting records relating to the expenditure of the grant will be made available at any reasonable time for inspection or audit by the Funder.

14.   A simple record of the project’s development, supported by photographs, should be maintained and will be made available at any reasonable time for inspection by an official of the funder.

15.  You are required to contact the North Wales Police Press and Media Department and provide details of the initiative PRIOR TO ANY EVENT ASSOCIATED WITH THE PROJECT.

Press releases  and all publicity material MUST always include reference to the financial support provided by:

The Police and Crime Commissioner for North Wales and North Wales Police

16.  You must ensure that all reasonable steps have been taken to ensure that any adult assisting with the project has successfully complied with the relevant security and safety checks if working with children and young people.

17.  The Funder is purely a grant-making organisation and is not responsible for any acts or omissions of

those taking part in the projects and schemes. Such responsibility rests with those who organise the projects and schemes. You are required to consider carefully your legal responsibility as organiser and to take out any insurance cover considered by you to be appropriate.

We may recover the grant in our absolute discretion, if any of the following events occurs:

17.1    you close down your business (unless it joins with, or is replaced by, another business that can carry out the

Project and we have provided our prior written permission);

17.2   you make any changes to the Project without first getting our written permission;

17.3   you use the grant for anything other than the Project;

17.4  you do not follow our reasonable instructions;

17.5   you do not carry out the Project with reasonable care, thoroughness, competence and to a standard that would be expected for your level of experience in your artistic practice, profession or line of work;

17.6   you do not complete the Project;

17.7   you have supplied us with any information that is wrong or misleading, either by mistake or because you were trying to mislead us;

17.8   you are declared bankrupt or become insolvent, any order is made, or resolution is passed, for you to go into administration, be wound up or dissolved; an administrator or other receiver, manager, liquidator, trustee

or similar officer is appointed over all or a considerable amount of your assets; or you enter into or propose any arrangement with the people you owe money to;

17.9   you act illegally or negligently at any time, and we believe it has significantly affected the Project, or is likely to harm our or your reputation; and/or

17.10  without first getting our approval in writing, you sell or in some other way transfer the grant, your business or the Project to someone else.

18.      These terms and conditions and the Grant Agreement remain in force for whichever of these is the longest time:

•      for one year following the payment of the last instalment of the grant;

•      as long as any part of the grant remains unspent;

•      as long as you do not carry out any of the terms and conditions of the Grant Agreement or any breach of them continues (this includes any outstanding reporting on grant expenditure or Project delivery.

19.      The Freedom of Information Act 2000 (‘the Act’) applies to us. This means that any information you give us could be released to any person who asks for it under the Act. You must tell us if you think that any of the information should be confidential under any of the exemptions of the Act. Please visit www.ico.gov.uk/ for information on the Act.